From WhatsApp attendance to a same-day payroll-ready register
Teks Academy runs training batches across multiple centres with trainers whose hours change every week. EmplAI replaced manual registers and message-based leave approvals with automated attendance, leave and payroll.
- Industry
- Education & training
- Workforce
- Trainers, counsellors, admin and support staff
- Spread
- Multiple centres with shifting batch timings
- Modules used
- Attendance, Leave, Payroll, Requests, Timeline, Mobile app
What was getting in the way
Attendance lived in three places
Centre registers, trainer messages and a shared spreadsheet rarely agreed with each other by month end.
Session-based hours were hard to price
Trainer pay depended on sessions actually delivered, which nobody could confirm without calling the centre.
Leave was informal
Approvals happened over calls, so substitute trainers were arranged late and batches were disrupted.
Payroll ate the first week of every month
HR spent days reconciling before a single payslip could be issued.
How EmplAI was set up
In-app and biometric attendance per centre
Trainers mark attendance from the EmplAI mobile app inside the centre geo-fence; front-desk staff punch on the biometric device. Both land in one register.
Session-aware shifts
Batch timings are configured as shifts, so delivered hours, short hours and extra sessions are computed automatically.
Leave with substitute visibility
Leave requests route to the centre head with the batch calendar alongside, so a substitute is arranged before approval.
Attendance-linked payroll
The verified register feeds payroll directly, with statutory deductions and payslips published to the app.
Timeline for centre announcements
Batch changes, exam schedules and policy updates go to the right centre instead of every group chat.
Where the money is saved
- Leakage from unverified session claims eliminated because pay follows the register.
- HR effort released from reconciliation and returned to hiring and trainer quality.
- Overtime and extra-session cost now visible per centre before the month closes.
How manpower is planned now
- Trainer load per batch is measurable, so hiring happens ahead of new batch launches, not after.
- Centre-wise utilisation reports show where a shared trainer covers two locations instead of hiring a second.
- Leave patterns around exam season are planned for in advance with substitute pools.
“Attendance and payroll used to be a monthly argument. With EmplAI it is simply a report we open and approve.”
— Operations team, Teks Academy
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A 30-minute walkthrough across attendance, payroll, documents and reports — configured with your own policies.