Statutory Document Management
Store licences, registrations, employee IDs and compliance certificates in an encrypted vault with expiry tracking, versioning and access-scoped downloads.
Per role, location or entity, with validity rules.
Compliance paperwork with custody you can prove.
What changes after Statutory Document Management goes live
Each figure below is the difference customers measured between their old way of working and their first three months on EmplAI statutory document management.
Inside Statutory Document Management
Plain-language capabilities, no jargon.
Encrypted vault
Documents are encrypted at rest and in transit; downloads are logged against the person who took them.
Expiry tracking
Licences, contracts and IDs raise reminders well before they lapse.
Versioning
Renewals stack as versions so the history is intact and the current copy is obvious.
Collection workflows
Missing documents are chased automatically until the checklist is complete.
Inspection-ready packs
Assemble the exact set an auditor or inspector asks for in a few clicks.
Scoped access
Each document type has its own permission — payroll cannot see medical records and vice versa.
How it runs without human intervention
Four steps that execute on their own, every time.
Requirement is defined
Per role, location or entity, with validity rules.
Collection runs
Employees upload from the app; reminders chase the gaps.
Verification
HR verifies, the version is sealed and the checklist closes.
Renewal reminders
Expiry alerts fire on schedule and reopen the collection flow.
- Auto-reminders at 90, 30 and 7 days before expiry
- Auto-chase for missing mandatory documents
- Auto-archival of superseded versions
- Auto-log of every view and download
See Statutory Document Management on your own process
A 30-minute walkthrough across attendance, payroll, documents and reports — configured with your own policies.