Privacy Policy

EmplAI is a human resource management platform built and operated by InfozIT Solutions, part of the Kapil Group of Companies. In this policy, "we" means InfozIT Solutions and "you" means the organisation using EmplAI and the people whose records are held in it.

This policy explains, in plain language, what information EmplAI holds, why it holds it, and how it is kept private.

Your organisation owns its employee data. We hold and process it only to run the service for you. We never sell it, rent it, or use it to train models for anyone else.

Employee records: name, contact details, employment details, reporting structure, and identifiers your organisation chooses to store.

Attendance data: biometric device punches, in-app attendance marks with time and location where enabled, shift and overtime records.

Leave, payroll and finance data: leave balances, salary structures, payslips, statutory deductions and reimbursements.

Documents: statutory and personal documents uploaded by employees or HR.

Usage data: login times, device type, and audit logs of who viewed or changed a record.

To run the features your organisation has enabled — attendance, leave, payroll, requests, documents, reports, timeline announcements and mobile apps.

To keep accounts secure and to investigate misuse.

To meet statutory and audit obligations that apply to employment records.

Data is encrypted in transit and at rest, with sensitive fields encrypted individually so that a record is unreadable without the right access.

Access is scoped by role and reporting line. Nobody — inside your organisation or inside ours — sees a record they have not been explicitly granted.

Every view, edit, approval and export is written to an audit trail that administrators can review.

Support staff access production data only with your written approval, for a limited time, and every action is logged.

Where biometric devices are integrated, EmplAI stores the attendance event produced by the device, not the raw biometric template. Templates stay on the device or its own controller.

Location is captured only when your organisation enables geo-verified in-app attendance, only at the moment of marking attendance, and never as continuous background tracking unless field tracking is separately enabled and disclosed to employees.

We share data only with infrastructure and communication providers required to deliver the service, under contracts that hold them to the same standards, and where the law requires it.

We do not share employee data with advertisers or data brokers.

Data is kept for as long as your organisation uses EmplAI, plus any statutory retention period that applies to employment records.

On termination, we return or delete your data on request, usually within 30 days, subject to legal retention rules.

Employees can see their own records in the app and request correction of anything inaccurate.

Requests to access, correct or delete data should go to your HR administrator first; we support them in fulfilling it.

If this policy changes materially, we notify organisation administrators before the change takes effect.

Questions about privacy can be sent to info@infozit.com.