Decide the punch source per category
Office staff on biometric devices, field staff on the mobile app with geo-fencing, hybrid staff on web check-in. Say it explicitly in the policy so nobody argues about which record counts.
The rules to fix in writing
- Shift start, end, break duration and grace minutes
- Late-mark treatment and how many equal a half-day
- Minimum hours for a half-day and for a full day
- Overtime eligibility by grade, approval requirement and rate
- Week-off and holiday working treatment
- Missing-punch regularisation limit per month
- Continuous unauthorised absence and its consequence
Make exceptions visible, not invisible
Every regularisation should be a request with an approver, not a back-end edit. When the exception path is visible, the exception count falls on its own within two cycles.
This resource is shared for general guidance. Rules, rates and due dates change and vary by state and establishment — confirm the current position with your advisor before acting on it.
Back to the resource library