Organisation level
- Registration certificates for each establishment and branch
- Organisation chart with headcount by department and location
- HR policy manual with version history
- Standing orders or service rules, where applicable
Employee level (sample-based)
- Appointment letter, KYC documents and background verification result
- Salary revision letters and current CTC break-up
- Attendance and leave statement for the audit period
- Performance review record
- Exit documents where applicable
Payroll and statutory
- Month-wise payroll register and bank payment advice
- PF, ESI, PT and TDS challans with acknowledgements
- Quarterly TDS return filings and Form 16 issuance proof
- Bonus, gratuity and leave-encashment computation sheets
Controls
- User access list with roles and last review date
- Change log for master data — salary, bank account, designation
- Approval matrix for every HR and payroll transaction
This resource is shared for general guidance. Rules, rates and due dates change and vary by state and establishment — confirm the current position with your advisor before acting on it.
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