Build the calendar around four rhythms
| Rhythm | Typical obligations |
|---|---|
| Monthly | Provident fund, state insurance, professional tax, TDS deposit |
| Quarterly | TDS returns and related statements |
| Half-yearly / annual | Establishment returns, bonus and gratuity workings, POSH annual report |
| Event-based | New establishment registration, licence renewal, contractor onboarding |
Each entry needs five fields
- Obligation name and the authority it is filed with
- Frequency and the due date rule (for example, a fixed day of the following month)
- Named owner and a named backup
- Evidence to be retained — challan, acknowledgement, register extract
- Escalation path if the date is at risk
Run it like a workflow
A calendar that lives in a spreadsheet is a reminder. A calendar that raises a task, escalates when it is unactioned and stores the acknowledgement against the period is a control. EmplAI's notification and workflow engine turns each line into the second kind.
Note
Applicability, thresholds and due dates vary by state, establishment type and headcount, and change over time. Confirm each line against the current notification for your locations.
This resource is shared for general guidance. Rules, rates and due dates change and vary by state and establishment — confirm the current position with your advisor before acting on it.
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