The twelve
| Policy | Must cover | Review |
|---|---|---|
| Attendance & shift | Punch sources, grace, late marks, overtime, regularisation | Annual |
| Leave | Types, accrual, carry-forward, encashment, approval chain | Annual |
| Payroll | Pay cycle, cut-off, components, deductions, payslip access | Annual |
| Travel & expense | Entitlement by grade, claim limits, proof, settlement time | Annual |
| Code of conduct | Behaviour, conflict of interest, gifts, external work | Two years |
| POSH | Committee, complaint route, timelines, annual report | Annual |
| IT & data usage | Devices, access, personal data handling, incident reporting | Annual |
| Work from home / hybrid | Eligibility, availability hours, attendance treatment | Annual |
| Performance | Cycle, rating scale, calibration, PIP handling | Annual |
| Learning | Nomination, sponsorship, service bond if any | Two years |
| Grievance & discipline | Escalation stages, enquiry, penalties, appeal | Two years |
| Exit | Notice, clearance, F&F timeline, documents issued | Annual |
Make each policy usable
- One page of rules, not ten pages of prose
- Say what the system does automatically and what needs a human
- Name the owner and the effective date on the first line
- Track acknowledgement — an unread policy is not a policy
This resource is shared for general guidance. Rules, rates and due dates change and vary by state and establishment — confirm the current position with your advisor before acting on it.
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